Baumhaus Privacy Policy

(Revised February 2026)

Baumhaus values the privacy and safety of our children and families. This Privacy Policy explains how we collect, use, protect, and share personal information within our school community.

1. Information We Collect

We may collect the following information:

From Families/Guardians:

  • Parent/guardian names

  • Contact information (phone numbers, email addresses, home addresses)

  • Emergency contact information

  • Billing and payment information

  • Authorized pickup information

From Children:

  • Full name and date of birth

  • Enrollment and attendance records

  • Health information (allergies, medical conditions, immunization records)

  • Developmental and academic progress records

  • Photographs and videos taken during school activities

2. How We Use Information

We use personal information to:

  • Provide safe and appropriate care and education

  • Communicate with families

  • Maintain health and safety standards

  • Comply with licensing and legal requirements

  • Process tuition and payments

  • Document children’s learning and development

We only collect information that is necessary to operate our program responsibly and safely.

3. Photos and Media

Baumhaus may take photos or videos of children during daily activities, special events, and celebrations for:

  • Internal classroom documentation

  • Sharing directly with families (private platforms, newsletters, or printed materials)

  • Educational displays within the school

We do not post children’s photos publicly without prior written consent from a parent or guardian.

To protect the privacy of all children and families, we ask that families do not post or share photos or videos from school events on social media or other public platforms.

4. How We Protect Information

We take reasonable steps to safeguard personal information, including:

  • Secure storage of physical files

  • Password-protected digital records

  • Limited staff access to confidential information

  • Staff training on privacy and confidentiality practices

Only authorized staff members have access to personal information necessary to perform their job responsibilities.

5. Sharing of Information

We do not sell or rent personal information.

Information may be shared only when:

  • Required by law or licensing authorities

  • Necessary to protect the health or safety of a child

  • Authorized in writing by a parent or guardian

6. Data Retention

We retain records only as long as required by law or necessary for administrative purposes. When no longer needed, records are securely disposed of.

7. Your Rights

Families have the right to:

  • Review their child’s records

  • Request corrections to inaccurate information

  • Withdraw consent for certain uses of information (where applicable)

  • Ask questions about how information is stored and used

8. Contact Us

If you have any questions about this Privacy Policy or how your information is handled, please contact:

Baumhaus
1/F, Kar Yau Building, 36-44 Queen's Road East, Wan Chai, Hong Kong
+852 2321 5898
info@baumhaus.com.hk

Baumhaus is committed to maintaining a safe, respectful, and private environment for every child and family in our community.